Use this guide  to coordinate credit transfer for classes that you plan to take while studying abroad.  Meet with your Academic Advisor and Department Chair(s) to discuss your credit transfer options and complete the appropriate form.  If you would like more information or to submit your form electronically, email StudyAbroad@delval.edu.

Who needs to use this form?

Students attending a credit-bearing study abroad program offered through a study abroad provider, such as the School for Field Studies, or a host university, such as Hartpury College.  Students attending a DelVal faculty-led program or a program that does not offer academic credit do not need to complete this form.  You do not need to complete this form for online E360 courses (i.e. EX-2010 Career Exploration Experience Abroad or EX-0025 Cultural Experience Abroad).

When do I submit this form?

It is highly recommended that you submit this form before your depart for your study abroad program so you can make an informed decision on what courses to take while you are abroad.  Final credit transfer will be decided once DelVal receives the official transcript from your study abroad program showing credit that you earned while abroad.

Do the grades that I receive at my study abroad program transfer back to my DelVal transcript?

Grades for courses transferred back to DelVal through the transfer credit process are considered Pass/Fail.  Grades will not show on your DelVal transcript.  Graduate and professional schools may request a transcript from your study abroad program showing the grades you received while studying abroad.

Am I guaranteed to receive the credits listed on the Study Abroad Transfer Credit Form?

The Study Abroad Transfer Credit Form is an agreement between you, your Academic Advisor, and your Department Chair that if you pass the classes listed, you will receive the transfer credit included on the form.  That said, each Department Chair has the final say on credit transfer and circumstances may arise when credit cannot be given.  Credit cannot be given when a student fails a course.

What information will a Department Chair need to make a credit transfer or course substitution decisions?

Many department chairs will want to see syllabi or course descriptions for courses that you plan to take abroad to determine its equivalent course at DelVal.  Your study abroad provider or host university will be able to assist in finding this information.  If a Department Chair has approved a course in the past, they may be able to grant approval without this information.

I’m not sure what classes I’ll be able to take abroad.  Should I list courses I may not take?

It is always best to list all classes that you may take while studying abroad.  This allows you to see how each course will transfer back allow you to make an informed decision about what courses to take.  That said, you can complete an additional form and submit it to your Department Chair for their signature by email if something changes while you are abroad.

I found a different class that I want to take while studying abroad.  Can I make changes to this form after its submitted?

See the previous question for more information.

I am taking a class worth 4 credits while studying abroad, but DelVal courses are typically worth 3 credits.  What do I do?

The Department Chair in that area will be able to decide how best to proceed.  Often this means that the course will be split into two credit areas.  For example, you may get 3 credits for a DelVal course and 1 credit of electives or E360 credit. 

How do I find courses that are offered at my study abroad program?

If studying abroad through a provider (like Arcadia University or TEAN), they will be able to provide specific course-related information.  For semester exchanges or if you’re not sure who to talk to, email StudyAbroad@delval.edu to find the right person to reach out to.

My study abroad program offers academic credit using a different system (ECTS, Quarter Units, Credit Points, etc.).  How do I know how many credits each DelVal course is worth?

If studying abroad using a provider (like Arcadia University or TEAN), they will be able to provide specific information about credit equivalencies for their programs and may be able to provide a transcript with semester credits through a U.S. university partner. A study provider, API, has a useful tool on their website here that provides a useful overview for a variety of schools. 

The Registrar’s office will have the final say on credit equivalencies and how grades are displayed on your transcript.

Common examples:                  15 Hartpury credits = 3.75 semester credits              Transfers to 3 or 4 DelVal credits

                                           

My study abroad program has a different grading structure than at DelVal.  How do I know if I passed a class or what the U.S. grade equivalent would be?

If studying abroad using a provider (like Arcadia University or TEAN), they will be able to provide specific information about grade conversions for their programs and may provide a transcript with converted grades through a U.S. university partner.  WES has a useful tool here that can help you find general information about grading systems as compared to the U.S. system.

The Registrar’s office will have the final say on credit equivalencies and how grades are displayed on your transcript.

 

I have another question that’s not answered here.  Who do I go to for help?

If you’re not sure who to talk to, email StudyAbroad@delval.edu to find the right person to reach out to.

 

If you have questions about your host university’s academic credits and are studying abroad through a provider (like Arcadia University or TEAN), they will be able to provide additional information about your specific program and your host university. 

 

If you have questions about course substitutions or equivalencies at DelVal, your Department Chair and/or the Registrar would be good resources to reach out to.

For more information, email StudyAbroad@delval.edu